DECLARATION OF CONSENT TO DATA PROCESSING IN THE COURSE OF YOUR ONLINE APPLICATION

Thank you very much for your interest in our company. With your application, you entrust us with personal data, and it is important to us to protect your data in the best possible way. Hence, it goes without saying that we always treat your data confidentially and always comply with data protection laws (in particular the German Federal Data Protection Act (FDPA)). For the data transfer, we only use secured web connections (https).

1) Responsible Controller
Responsible controller for the online platform we use for the application process on which you enter your data (Recruiterbox) is
Hotel Reservation Service Robert Ragge GmbH
Blaubach 32
50676 Cologne (Germany)
Email: jobs@hrs.com
Fax: +49-221/2077-539,
hereinafter referred to as „HRS“.

2) Type and Extent of Data Processing
With your agreement to this Declaration of Consent you agree that your personal data is processed as described in the following.
You consent that HRS and the affiliated – including foreign – companies (together: “HRS Group”) may process, use and transfer within the HRS group the personal data you provided for us. This also comprises that we may use the data you provided for us, in particular your email address, to search in professional social networks (e.g. Xing, LinkedIn) for profiles of yours, and to collect and process any information provided there.
Your personal data is made use of related to the purpose of the application process. That means that we will solely process, use and transfer your data for the organization of the application process and in order to fill vacancies within the HRS Group.
You consent that we may make use of your personal data also in order to fill other suitable vacancies than the one you initially applied for.
Your consent refers to any data and documents you provide in the application process – including possible personal data of special categories – as well as to internal notes of our staff in connection with your application and the application process.

3) Who has access to your data?
The staff of the human resources department of HRS and the respective hiring manager of the concerned department have access to your personal data. If the vacancy concerned is located at a company affiliated with HRS – which may also be based in another country –, in addition, the staff of the human resources department of this company may have access to your data. Likewise the hiring manager of the department may belong to a company affiliated with HRS. Within the frame described before a global exchange of your personal data within the HRS group may take place.

4) Where is your data stored?
Your personal data is transferred by Recruiterbox Inc. (739 Bryant Street # 206, San Francisco, CA 94107, USA) to servers and databases of Amazon Web Services Inc. (410 Terry Avenue North, Seattle, WA 98109 United States) and are stored there.
This is comprised by your consent, too.

5) How long will your data be stored?
Your personal data will be stored for a period of 2 years max, unless you revoke your consent before (see no. 7) below). Within this period, your personal data may be considered and used for vacancies that become available within the HRS group, too.
If your application is successful and you start an employment relationship with us, your personal data will be used for the purpose of the employment relationship in accordance with the relevant statutory and/or contractual regulations.

6) Interviews using Skype
During the course of the application process we may offer you to conduct a job interview using the software Skype (see www.skype.com) with or without video function. If you agree to such an interview and use your private Skype account for it, the respective data protection regulations and/or terms and conditions of Skype/Microsoft apply to which you have agreed when you installed your private Skype account. We have no influence whatsoever on the data processing and storing of Skype/Microsoft. You will however always be free to refuse a Skype interview in which case we will offer you an alternative interview form (e.g. regular phone call) without any negative influence on your chances for success in the application process.

7) Revocation and Deletion
You may revoke your consent with effect for the future at any time. For this purpose, please send an email, a letter or a fax to the address or number, respectively, as stated under no. 1) above.
In case of a revocation all your personal date will be deleted. With this, your application process ends.

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